This Sunday I drove to Oxelösund, about 100km south of Stockholm, to meet a friend. He works on an oil transporter ship, which berthed there for a couple of hours. We had some time to talk and at some point in our chat we got to discuss about work.
Loading a big ship with fuel oil can be regarded as a short term project. It's quite complex, comprising a couple of phases and things to be checked in each phase. He mentioned that they have strict procedures for everything.
This made me think a bit about lists. Most of us probably do build grocery lists, with an obvious purpose to not forget needed products. Like milk. I make a list most of the times I go to the grocery store, but when I don't, I usually forget something. Like dish washing detergent last time.
The loading procedure on my friend's ship has a list of things to do, which is written down. Everybody knows the items on it, but still, the list resides in a document. They check each point on the list as soon as it is completed, so in the end they know they followed the whole procedure religiously.
Making a list of steps in order to accomplish some work task might be helpful for you and for your colleagues as well. As the process evolves, the list is also likely to grow. New steps are added and why store them in our minds instead of some other place, from where they can easily and correctly be picked up later.
Some people don't want to reveal inner details of their work flow. They believe that keeping it secret will make them irreplaceable. But then, if you're irreplaceable, how can you advance?
When doing a task consisting of a couple of steps, consider making a list for each. It might be obvious for you at the moment, but it will help the others be productive if they need to get into that area. If it's not the case, are you sure you'll remember everything two months from now?